Question 1

Adding a Class

Accepted Answer

Classes can be easily scheduled, made to repeat, and modified - even with a simple drag and drop.

Classcard allows you to assess all your staff member's classes on the calendar and quickly schedule a new one. Add this to your online booking page and you are all set!

To create a class, follow the below steps:

Click on the Calendar option in the left main menu
Select the appropriate staff member's calendar for whom you'd like to schedule the class (only relevant when you have more than one staff member).
Click on the time slot where you'd like to create the new class.
Choose the subject, optionally set the location, repeats, and seat limit.
Add students to the class, using the right side search option. Do notice that you can quickly add a student in case they are not already a part of your student list.

📹 Watch video

${youtube}Adding classes

|| 💡 Pro tip: If you're enrolling the same students for several different classes, consider creating batches.

🗺️ Publishing classes to your online booking page

While creating a class, simply click the publish button and choose an image you would like to use to promote this class online. You can at any time confirm that the class is published to your online booking page by visiting your online booking page.

Up Next

[Addin

Question 2

Adding a Subject

Accepted Answer

Managing your subject offerings is a simple two-step process on Classcard.

First, create subject categories (categories help organize and group similar subject offerings; examples of categories - Dance, Graphic Designing, IGCSE).

To add a category:

Click on the Subject option on the left main menu.
Click the Add New button and select Add Category.

After adding a subject, simply nest it within a category. To add a subject:

Click on the Subject option on the left main menu.
Click the Add New button to select Add Subject.

Note that all Subject names are displayed as a combination of "category name + subject name".

📹 Watch video (2 min) ${youtube}Adding subjects

To continue our examples, subject names would appear as, Dance - Salsa, Graphic Designing - Sketch, IGCSE - Math.

Up next

Adding Subject Fees and Creating Packages

Question 3

Zoom Integration

Accepted Answer

Zoom is a cloud video conferencing and simple online meetings app - widely used for teaching online.

Integrate Zoom with Classcard:

Step 1: Connecting to Zoom

Head over to the Setup main menu option, in your Classcard account, and click on Zoom (Setup > Integrations > Zoom).

Click the Connect to Zoom button. You will be re-directed to login to your Zoom account (do note that this step is skipped - in case you are already logged in).

Authorize the integration by clicking the button - Authorize.

On successfully authorization, you will be re-directed by to the Zoom integration page.

Step 2: Zoom Settings

Tick the box to enable the desired Zoom setting.

Enable Join Before Host
Allowing your students to join the meeting before you. If you have waiting rooms enabled, that will override the Join Before Host setting, and your students will be sent to a waiting room, rather than being allowed to join before you.
Mute participants upon entry
Will default your student's audio to mute upon entering the meeting.
Enable waiting room, more info here
Only authenticated users can join. Sign in to Zoom.
Students would be required to sign into Zoom to attended the meeting.
Use Persona

Question 4

Online booking page

Accepted Answer

Every Classcard account comes with a free booking Page - a public-facing web page that lists your classes, subjects, and availability.

To personalize your online booking web address, follow the below steps:

Navigate to the Setup main menu option
Click the Online Booking tile
Input your preferred **Booking Page URL **

|| 💡 The Booking Page URL is the .classcard.app web address you can use to access your Booking Page. You can customize the first part of this web address to make it easier to memorize and promote.

Check on or off any sub-pages that you would like to have displayed on your booking page, these include:

Team page
About us
Your current website
Privacy policy
Terms and Conditions

${youtube}Online booking page setup

Booking option 1 Allowing customers to book time with teaching staff for the subject desired as per the teaching staff member's calendar availability.

${youtube}Booking classes online

||| 🚨 Important: Please make sure your staff's teaching subjects and working hours are set up appropriately.

Booking option 2 Publishing scheduled classes to your online booking page.

${youtube}Publishing classes online

Question 5

Adding Subject Fees and Creating Packages

Accepted Answer

While adding a subject, Classcard requests you to fill out a fee for the selected duration. This defaults as the fee for one session for the selected duration.

🎁 Packages:

Bundle your subjects into attractive packages for your clientele. Packages can include multiple sessions and/or a validity duration.

To create a package:

Click on the Subjects option on the left main menu.
Click on the Packages tab, and click the Add Package option.

Package examples:

Anita runs a dance studio. She sells monthly packages for her dance form offerings.

So if we had to join her Salsa - Beginner classes, we would need to pay her $300 upfront for the month; and we can then attend a maximum of 8 sessions of 60 minutes each in the month.

To create such a package, Anita would use the following inputs:
a. Package Name: Salsa Monthly
b. Sessions: 8
c. Validity: 1 month
d. Amount: $300
e. Subject: Salsa - Beginner
f. Duration: 60 mins
Charlie teaches Mathematics and specializes in Calculus. He has students paying him a fixed fee for the entire month irrespective of t

Question 6

Customizing Invoices

Accepted Answer

On Classcard, an Invoice is broken into three parts:

Header (bearing your business and tax information and logo).
Body (generated while invoicing).
Footer.

To customize any of this information, follow the below steps:

Click on Setup.
Click on the Invoice Format tile under Invoicing

Watch this video to understand better:

${youtube}Adding Invoices

😎Bonus: You can select your rounding off preference for totals and Classcard will keep track of the values rounded in all your reports.

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